Prior Intimation Letter for Passport – Annexure H Download

If you are a government employee willing to apply for a passport, you must first know about the prior intimation letter for a passport. The Ministry of External Affairs, Government of India, has mandated a few procedures for all the government employees willing to apply for a passport. Annexure H is out of which, is an important one.

Annexure H is a prior intimation letter format for an Indian passport that must be submitted by the applicant while applying for the passport. It is a declaration that the employee is not holding any other passport of any other country, and they will surrender the current passport to the concerned authorities once the new one is issued.

The prior intimation letter format Annexure H for Indian passport can be downloaded from the official website of the Ministry of External Affairs (www.passportindia.gov.in). Along with this prior intimation letter, you must submit your current passport and a photocopy of its first and last page. After you have submitted all these documents, you will be called for an interview by an officer from Passport Seva Kendra. After completing your interview, you will be issued a new passport. Let’s have a detailed look at what a prior intimation letter for passport is.

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What is a prior intimation letter for a passport?

Prior intimation letter for a passport is a vital annexures, and all government employees must go through them carefully before applying. All the instructions and procedures related to it are given on the Ministry of External Affairs, Government of India website.

The main reason for having a prior intimation letter is to inform your employer about your intention to apply for a passport. The employer generally asks this prior intimation or NOC from their employee who holds some vital designation in the company or any other organization.

Passport

Prerequisites for a Prior intimation letter for passport

There are generally no specific prerequisites for a prior intimation letter for passport. But, your employer may ask you to submit certain documents along with your prior intimation letter, which may include-

  • A copy of your current passport’s first and last pages.
  • Duly filled application form
  • Recent photographs
  • Any other documents as specified by the employer.

How to write a Prior intimation letter for passport?

A prior intimation letter is generally written in a formal tone and format. It should contain all the essential details like-

  1. Your full name and employee ID
  2. Your designation in the company
  3. Name and address of the company
  4. Purpose of applying for the passport
  5. Intended travel dates
  6. Any other relevant information
  7. Your signature at the end

Once you have all these details, you can start writing your prior intimation letter to your employer. Make sure to proofread your letter before sending it across to your employer.

What is prior intimation letter for Tatkal Passport?

If you are looking for a prior intimation letter for a tatkal passport, you must know there is no such annexure. Tatkal passport is a fast-track passport service provided by the Government of India for those applicants who need their passports urgently. You can get your passport within seven days through Tatkal Passport Service.

What is the procedure for applying for a passport?

The procedure for applying for a passport includes filling up the online application form, submitting the required documents, and paying the application fee. You will also need to appear for an interview at the Passport Seva Kendra. After the completion of all these steps, you will be issued a new passport.

Under the old program, government workers had a hard time applying for passports due to the complexity of the procedures. Employees previously needed a No Objection Certificate (NOC) from their employer to participate. In addition, they didn’t need an appointment to visit the Passport Seva Kendra, and there was no police verification before beginning the process. However, simplicity and restrictions have been added back in with this new system.

  1. The employee must hand-deliver a Prior Intimation Letter to their superior or administration, notifying them that he is making a passport application.
  2. In most cases, the RPO will not consent to any changes until all administrative or authority concerns have been addressed. They’ll immediately convey those issues to the RPO if there are any objections.
  3. The application procedure for a tourist visa will not be different from that of other applicants.
  4. Employees’ immediate family members will also have to follow the standard procedure for obtaining a passport.
  5. Candidates must submit an online application through the Passport Seva website at https://portal1.passportindia.gov.in/.
  6. After the application has been submitted, individuals may move on to making a payment.
  7. They can schedule a session once the payment is completed.
  8. The applicant must attend the Passport Office on the day and hour of the appointment.
  9. The applicant may get a ticket, complete all paperwork, provide the biometrics and photographs necessary, and obtain a token.
  10. The passport officer will complete the verification and provide you with a receipt.
  11. Verification of your passport may or may not be necessary.
  12. You’ll be sent a passport in the mail.

Also read about: Passport Renewal Process

How to fill prior intimation letter for passport?

There is no prescribed format for prior intimation letter for passport. However, it is advisable to include all the important details such as your name, date of birth, current address, contact details, etc. in the letter. You can also mention the reason for applying for a new passport. It is also advisable to get the letter notarized by a Notary Public.

Benefits of prior intimation letter for passport

The prior intimation letter for passport ensures that you are not holding any other passport of any other country and you will surrender the current passport to the concerned authorities, once the new one is issued. This letter is an important annexure and all the government employees must go through it carefully before applying for the passport.

What is the prior intimation letter for reissue of passport?

If you want to apply for the reissue of your passport, then you need to submit a prior intimation letter along with the required documents. The prior intimation letter for reissue of passport can be downloaded from the website of Ministry of External Affairs, Government of India.

How to write prior intimation letter for passport?

There is no prescribed format for writing prior intimation letter for passport. However, it is advisable to include all the important details such as your name, date of birth, current address, contact details, etc. in the letter. You can also mention the reason for applying for a new passport. It is also advisable to get the letter notarized by a Notary Public.

Annexure H for passport in word format

Annexure H for passport is not available in word format. However, you can download the prior intimation letter for passport from the website of the Ministry of External Affairs, Government of India.

Sample Prior Intimation Letter for Passport

To,

The Passport Officer

Mumbai

Subject: Prior intimation for surrender of passport

Sir/Madam,

I hereby declare that I have applied for the reissue of my passport and I will surrender the current passport to the concerned authorities once the new one is issued.

Enclosed herewith is a copy of my prior intimation letter for your reference.

Thanking you,

Yours Sincerely,

XYZ

Dated: _____

Place: _____ (Mumbai)

How to get prior intimation letter for passport?

You can get the prior intimation letter for your passport by contacting the nearest regional passport office or by visiting the official website of the Ministry of External Affairs. A prior intimation letter is required if you are planning to travel to a country which requires a visa for Indian citizens.

If you are planning to travel to a country which requires a visa for Indian citizens, you will need to obtain a prior intimation letter from the nearest regional passport office or the official website of the Ministry of External Affairs. This letter is necessary to apply for a visa at the embassy or consulate of the country you are travelling to. Once you have obtained the letter, you can proceed with your visa application.

Important Link: Download Annexure H from the link here.

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